Root & Flow Cookie Policy
Effective Date: December 17, 2025
Root & Flow uses cookies on our website to improve functionality and user experience. Cookies are small text files stored on your device by your browser.
Types of Cookies We Use
- Essential Cookies: Required for site operation, such as navigation and access to secure areas. Without these, the site may not function properly.
- Functional Cookies: Remember user preferences like language or region to enhance visits.
- Analytics Cookies: Collect anonymous data on site usage (e.g., via Google Analytics) to analyze traffic and improve content. No personal identification.
- Marketing Cookies: Track browsing to deliver relevant ads; we may use these for promotions.
We do not use cookies for profiling without consent.
Third-Party Cookies
Third parties like Google may set cookies for analytics or ads. Their policies apply; e.g., Google’s at https://policies.google.com/privacy.
Managing Cookies
You can control cookies via browser settings (e.g., block or delete). Disabling may limit site features. For opt-out:
- Google Analytics: https://tools.google.com/dlpage/gaoptout
- General: https://www.youronlinechoices.com/ (EU, but applicable principles).
Consent is implied by continued use; withdraw by adjusting settings.
Changes
We may update this policy; check periodically. Continued use after changes implies acceptance.
Root & Flow, a Toronto-based holistic design and alignment studio specializing in Feng Shui consultations, intentional design, meditation sessions, and space transformations, is committed to transparent data practices in line with Canadian privacy standards such as PIPEDA. This detailed Cookie Policy expands on our use of cookies and similar technologies, ensuring users understand how we enhance website functionality while respecting privacy. Cookies help us provide a seamless experience for services like ROOT foundation alignments, FLOW design experiences, and BLOOM home transformations, without compromising user control.
Introduction to Cookies and Similar Technologies
Cookies are small data files placed on your device when you visit a website, enabling features like remembering preferences or analyzing usage patterns. We may also use local storage, web beacons, or pixels for similar purposes. These technologies are standard for wellness and design sites to track engagement with content on balancing spaces, energy flows, and meditative practices. Our policy aligns with best practices for Canadian businesses, focusing on consent, minimal data collection, and user rights.
This policy applies solely to our website and does not cover third-party sites linked from ours, such as social media or partner resources for crystal workshops or space clearing kits. By using the site, you consent to cookie use as described; if you disagree, adjust your browser settings or refrain from use.
Comprehensive Types and Purposes of Cookies
We categorize cookies based on function and duration (session cookies expire when you close your browser; persistent ones remain until deleted or expired). Below is a table detailing the cookies we may deploy, their purposes, providers, and durations, tailored to our holistic services:
| Cookie Type | Examples/Providers | Purpose | Duration | Necessity |
|---|---|---|---|---|
| Essential | Session ID cookies (internal) | Enable core site functions like page navigation, form submissions (e.g., contact or booking forms), and secure access to user accounts if implemented. Essential for exploring services like Room Refresh or Airbnb Styling. | Session | Always on; cannot be disabled without impairing site usability. |
| Functional | Preference cookies (internal or third-party like local storage) | Store user choices such as language, region, or customized views (e.g., preferred meditation themes or design elements). Enhances repeat visits for ongoing consultations. | Persistent (up to 1 year) | Optional; based on consent. |
| Analytics/Performance | Google Analytics (_ga, _gid, _gat) | Gather anonymized data on visitor behavior, such as pages viewed (e.g., Heal Through Stillness), time spent, and traffic sources. Helps us optimize content on energy balancing or five elements integration. No personal data tied to individuals. | Persistent (up to 2 years) | Optional; used for site improvements. |
| Marketing/Targeting | Advertising cookies (e.g., from Google Ads or Facebook Pixel, if integrated) | Track interests to show relevant ads on other sites (e.g., promotions for seasonal workshops). May build user profiles based on browsing. | Persistent (varies by provider) | Optional; requires explicit consent where applicable. |
| Other/Third-Party | Embedded content cookies (e.g., from YouTube videos or social embeds, if present) | Support features like sharing design inspirations or meditation guides via social media. | Varies | Depends on embedded content usage. |
We limit cookie use to what’s necessary for a harmonious user experience, avoiding unnecessary tracking. Data collected is aggregated and not used for direct marketing without opt-in.
How We Obtain Consent
Under Canadian law, consent for non-essential cookies is obtained through clear notices (e.g., banners) and continued use. For analytics or marketing, we provide opt-out options upfront. You can withdraw consent anytime by clearing cookies or using browser tools. We do not require accounts for basic browsing, minimizing data ties. For users in regions with stricter rules (e.g., GDPR for EU visitors), we adapt accordingly, though our primary focus is PIPEDA compliance.
Third-Party Involvement and Data Sharing
Third parties may place cookies when you interact with embedded content or links. For instance:
- Google Analytics: Analyzes traffic; data is anonymized and shared with Google under their privacy terms (https://policies.google.com/privacy).
- Advertising Networks: If used, partners like Google Ads may collect data for targeted promotions related to wellness services.
- Social Media: Buttons for sharing (e.g., on X or Instagram) may set cookies from those platforms.
We ensure third parties adhere to privacy standards, but recommend reviewing their policies. No data is sold; sharing is limited to service providers under contracts.
User Controls and Management Options
You have full control over cookies:
- Browser Settings: Most browsers (Chrome, Firefox, Safari) allow blocking, deleting, or alerting for cookies. Instructions: Chrome (chrome://settings/cookies), Firefox (about:preferences#privacy).
- Opt-Out Tools:
- Google Analytics Opt-Out: Download browser add-on at https://tools.google.com/dlpage/gaoptout.
- Network Advertising Initiative (NAI): Opt out at https://optout.networkadvertising.org/.
- Digital Advertising Alliance (DAA): Tools at https://youradchoices.com.
- Do Not Track (DNT): We honor DNT signals where feasible, though not all browsers support it uniformly.
- Clearing Cookies: Manually delete via browser to reset preferences.
Disabling cookies may affect features like remembering consultation preferences or tracking session progress for virtual alignments. For mobile devices, manage via app settings if accessing via browser.
Data Security and Retention
Cookie data is stored securely, with access limited to authorized personnel. Retention varies by type (e.g., session cookies delete immediately; analytics up to 2 years). We delete data when no longer needed, complying with privacy laws. In case of breaches involving cookie data, we notify affected users per PIPEDA requirements.
Children’s Privacy
Our site is not directed at children under 13; we do not knowingly collect data from them via cookies. Guardian consent is required for minors.
International Transfers
As a Canadian entity, data may be processed in Canada or with U.S.-based providers (e.g., Google). We ensure adequate safeguards for cross-border transfers.
Updates to This Policy
We review and update this policy as needed, e.g., for new technologies or legal changes. Material updates will be posted with a revised effective date; email notifications may be sent to registered users. Historical versions available upon request.
Contact and Complaints
For questions or to exercise rights, contact us at through the website contact form. If unsatisfied, contact the Office of the Privacy Commissioner of Canada (https://www.priv.gc.ca/).
This policy integrates with our Privacy Policy and Terms, providing a holistic approach to data handling for your well-being journey with Root & Flow.